National Consortium Board of Directors

Board Director Responsibilities (Total membership = 9)

  1. Determines the vision, mission, goals and strategic plan for the organization. Creates and periodically reviews as well as refines the vision, mission, goals and strategic plan of the organization.
  2. Monitors the progress and outcomes of BHAC’s strategic plan. Assists in outcomes evaluation of the strategic plan and makes changes accordingly so that the plan is dynamic and in tune with future trends and evidence-based practices.
  3. Assists with membership engagement and recruitment of new members. Helps in the reaching out to members to encourage active engagement and assists with the recruitment of new members.
  4. Selects BHAC’s executive director when deemed appropriate. Assists with developing the responsibilities of the executive director and undertakes a process designed to find the most qualified individuals for the position.
    1. Supports and evaluates the executive director.  Ensures the executive director has the moral and professional support he or she needs to further the goals of NCBHAC. Annually evaluates the executive director’s performance.
  5. Monitors and strengthens BHAC’s programs and services. Determines which programs are consistent with NCBHAC's mission and monitors their effectiveness.
  6. Assists with ensuring solid financial resources.  Helps to secure adequate resources for NCBHAC to fulfill its mission by encouraging peer organizations to become members, referring the names of potential summit sponsors, suggesting non-dues revenue sources (e.g., ancillary services and benefits), etc.
    1. Protects assets and provides proper financial oversight. Assists in developing the annual budget and ensuring that proper financial strategies are in place.
  7. Assists with planning of the biannual BHAC Summit. Contributes to the planning of the biannual BHAC summit.
  8. Chairs a standing committee when applicable.
  9. Attends board meetings and the BHAC Summit.
  10. Builds a competent and team-based board. Articulates prerequisites for candidates, orients new members, and engages in effective team strategies to accomplish the work of the board.
  11. Ensures legal and ethical integrity. Adheres to legal standards and ethical norms.
  12. Enhances the organization's standing. Articulates NCBHAC's vision, mission, accomplishments, and goals to member and potential member institutions, as well as to national audiences, as appropriate.
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Term of Office: Two years, preceded by one year as President-Elect and followed by one year of service as Past President.  The term begins July 1 following the year elected.

  1. Provides outstanding leadership for the organization, including implementation of the strategic plan and the seeking of appropriate collaborative partners.
  2. Builds an effective board team and exercises supervision over other officers and the business of the NCBHAC.
  3. Prepares agenda for and facilitates Board and Membership meetings.
  4. With assistance from the appropriate Board members, works collaboratively on the Annual Report .
  5. Shares business correspondence with appropriate Board and NCBHAC leaders.
  6. Appoints, with Board approval, adjunct positions and committee chairs as needed.
  7. Writes the President’s Message for the NCBHAC website, journal and monthly newsletter.
  8. Makes final decisions on expenditures as needed.
  9. Ensures that bylaws are adopted and amended as necessary.
  10. Works with the incoming President-Elect to provide orientation to new board members.
  11. Serves on or appoints a representative for statewide ad-hoc committees that involve other professional wellness organizations.
  12. Serves as a spokesperson for the NCBHAC.
  13. Determines Board member educational needs (including an orientation) and works with the President-Elect to implement at least annually.
  14. Interfaces with NCBHAC’s host university personnel and leverages university in-kind resources, where appropriate.

 

Vice President Responsibilities:

Term of Office: Two years. The term begins July 1 following the year elected.

  1. Works with board of directors to plan, develop and evaluate NCBHAC’s short-term and long-term policies, and financial and operational goals
  2. Collaborates closely with the president to ensure successful implementation of the BHAC strategic plan, mission and vision.
  3. Assumes duties as needed in the absence of the President.
  4. Attending board meetings and shares organizational information when applicable.
  5. Recommend activities and practices that build and maintain NCBHAC’s reputation as the premier organization promoting campus and community health and wellness.
  6. Assists staff and officers with promoting attendance at the biannual Summit and other organizational events.
  7. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  8. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

President-Elect Responsibilities:

Term of Office:  One year, followed by two years as President and one year as Past President.  The term begins July 1 following the year elected. This position may or may not be filled during given years, depending upon the election of a President.

  1. Works closely with the president to ensure successful implementation of the BHAC strategic plan.
  2. Assumes duties as needed in the absence of the President.
  3. Co-Chairs the BHAC Summit with the host site’s co-chair.
  4. Determines Board member educational needs (including an orientation) and works with the President to implement.
  5. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  6. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

Past President Responsibilities:

Term of Office:  One year, proceeded by one year as President-Elect and two years as President.  The term begins July 1 following the year elected. This position may or may not be filled during given years, depending upon the election of a President.

  1. Assumes duties as needed in the absence of the President and President-Elect for meetings or other responsibilities.
  2.  Facilitates a committee and election process for membership-elected positions for the subsequent year.
  3. Facilitates the process for BHAC Awards to be given at the Biennial National Summit.
  4. Facilitates the process to complete the annual review of the Strategic Plan.
  5. Provides oversight on matters of corporate governance, such as assuring that organizational bylaws are updated, as circumstances require.
  6. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  7. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

Secretary Responsibilities:

Term of Office:  Two years.  The term begins July 1 following the year elected.

  1. Attends all Board meetings.
    1. If unable to attend a meeting, must secure another board member to take minutes for the meeting.
    2. If unable to attend, a written report should be submitted to the secretary at least 1 day prior to the meeting. Secretary is responsible for including report in meeting minutes. 
  2. Takes minutes at all Board meetings, distributes minutes to all Board members, submits document to Executive Director to include in members-only area of web page.
  3. Keep records of board meeting attendance.
  4. Maintains NCBHAC files and records, including publications, meeting notices, and minutes; posts in board member area on web page as appropriate.
  5. Adds chapter accomplishments and mementos to NCBHAC history record.
  6. Assists the President in preparing correspondence as requested.
  7. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  8. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

Advancement Officer Responsibilities:

Term of Office:  Two years.  The term begins July 1 following the year elected.

  1. Assures accurate financial accounting and supervises financial-related activities of the consortium.
  2. Helps to secure adequate resources for NCBHAC to fulfill its mission by encouraging peer organizations to become members and continue membership through renewal.
  3. Works to identify and implement non-dues revenue sources (e.g., ancillary services and benefits), etc..
  4. Provides separate budgets for appropriate committees.
  5. Facilitates the NCBHAC budget process.  Assures Board-approved annual budget by 1st quarter meeting, which includes individual committee budgets submitted by each committee as requested by the Board.
  6. Assists the President in providing financial documents as may be requested by the host university’s financial officer to comply with IRS requirements.
  7. Recommends ancillary membership services and benefits, as appropriate, to attract and retain members.
  8. Assists with planning the timing of expenditures to maintain positive cash flow; monitors cash flow.
  9. Establishes a format for the biannual Summit accounting to ensure consistent and comparable reporting, as a different university will host the event every two years.
  10. Ensures that the organization maintains an updated list of members that have paid their annual dues, and assists in contacting members for timely dues collection.
  11. Recommends to the Board strategies for investing NCBHAC surplus funds that exceed the operational budget.
  12. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  13. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

External Relations and Collaborations Responsibilities:

Term of Office: Two years.  The term begins July 1 following the year elected.

  1. Directly liaise with higher education health and well-being associations to ensure inclusion of BHAC as appropriate.
  2. Grow existing and develop new relationships amongst higher education health and well-being associations.
  3. Grow existing and develop new relationships amongst higher education health and well-being associations.
  4. Communicate to the Board advancement and updates. 
  5. Establishes an External Relations Committee to assist with recruitment and retention of NCBHAC members and work with external organizations.
  6. Recommends ancillary membership services and benefits, as appropriate, to attract and retain members.
  7. Recommend activities and practices that build and maintain NCBHAC’s reputation as the premier organization promoting campus and community health and wellness.
  8. Assists staff and officers with promoting attendance at the biannual Summit and other organizational events.
  9. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  10. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

Research and Evidence-based Practice Committee Chair Responsibilities:

Term of Office: Two years. The term begins July 1 following the year elected.

  1. Ensures practices being promoted by BHAC are evidence-based.
  2. Leads the generation of research and evidence-based projects, papers and reports that can be published and of benefit to the entire BHAC organization.
  3. Collaborates with the Executive Director on the abstract submission and review process for BHAC Summits.
  4. Oversees the BHAC grant submission and review process in collaboration with Executive Director.
  5. Identifies and initiates new evidence-based projects and programs to be promoted and distributed by BHAC.
  6. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  7. Actively participates in BHAC strategic planning and other organizational activities and functions as needed.

 

Advisory Board Chair Responsibilities

Term of Office: Two years. The term begins July 1 following the year elected.

  1. Sits on the Board of Directors as the Advisory Board’s representative.
  2. Reports Advisory Board activity to the Board of Directors.
  3. Recommends actions to the Advisory Board as necessary, based on Board of Directors’ decisions and directions.
  4. Collaborates with Advancement Officer on the annual operational budget.
  5. Volunteers to serve on another standing committee.
  6. Assists officers and staff with planning the biannual Summit.
  7. Assists staff and officers with promoting attendance at the biannual Summit and other organizational events.
  8. Serves as a liaison for NCBHAC members to the Advisory Board and Board of Directors.  
  9. Serves on committees and special interest groups as necessary and directed by President, Executive Director or other senior board member.
  10. Actively participates in BHAC strategic planning and other organizational activities and functions as needed